Project records
get lost, hard to find
Drawings, minutes, legal documents, contracts, site photos... are scattered across many places (personal computers, email, Zalo, USB, contractors...). Finding them later takes a lot of time, and files get lost or the wrong version is used.
Real-world scenario
Project records are scattered across many places, formats and versions, making them hard to manage and easy to lose.
Don't know where it is stored
Drawings, minutes, contracts, legal documents... are kept on personal computers, email, Zalo, USB and with contractors.
Many versions
Many drawings and versions are hard to tell apart, so the old version is easily used by mistake.
Lost when staff leave
When staff leave or change roles, data is lost and hard to hand over.
Hard to share
Hard to share with the project owner, contractors, supervision consultants and other departments.
Time-consuming
Every time you look for a record you have to ask many people, which wastes time and affects the schedule.
The solution with ERPCons
Manage project records centrally on a CDE (Common Data Environment) platform: a single source of data that is easy to find and share, with version control and role-based security.
- Centralized storage for all kinds of records (drawings, minutes, contracts, legal documents...)
- Classify by project, work item, phase and document type
- Version management, change history, quick comparison
- Smart search by keyword, tag and content
- Permissions by role, company, project and partner
- Secure sharing with the project owner, contractors and supervision consultants
- Online/offline sync, NAS and other system integrations
The results
Related scenarios
Related issues often come together – see how ERPCons handles them.