Records, documents & CDE

Right document – Right version
Easy to find, share and control

Manage all project records, drawings, minutes, photos, logs, legal and internal documents on CDE. Control versions, permissions and change history – access anytime, anywhere, safely and securely.

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Find documents
< 5 seconds
Right version
100%
One storage place
All project documents
Safe – always up to date
Find documents
< 5 seconds
Right version
100%

Key features

Centralized document management (CDE)
By project, package, type
Version control & history
Who edited, what, when
Fine-grained permissions by role
View, edit, approve, download
Fast search & online viewing
PDF, DWG, images, video
Share internally and with partners
Expiring, password-protected links
Integrated OCR & AI support
Read, classify, tag

Business process

Data flows through every step – no re-entry, nothing lost.

01
Create & classify documents
By CDE structure
02
Upload & sync
From PC, Mobile, IoT
03
Version control & permissions
Lock while editing
04
View, edit & collaborate
Direct comments
05
Audit trail & approval
Review / Approver
06
Retrieve, share & report
Export document set

The real interface

Realistic sample data – works on PC and phone.

On one screen

  • One standard folder structure for every project
  • The latest version is always on top, older versions stay traceable
  • Clear approval status: draft – viewing – approved
  • Search by name, type, updater, content (OCR)
Watch live demo Try with sample data

Project document list

Office Building A project · folder 04-Construction

Document nameVersionStorageUpdated dateUpdated byStatus
KT-01_Floor 1 Plan.pdfV1.212.5 MB16/10/2026Nguyen Van AApproved
KC-02_Structure.dwgV1.08.2 MB15/10/2026Tran Thi BViewing
BBNT_20261015.pdfV1.02.1 MB15/10/2026Le Van CApproved
Construction Contract.pdfV1.31.8 MB14/10/2026Pham Thi DDraft
Legal_Construction Permit.pdfV1.03.4 MB13/10/2026Nguyễn Văn EApproved
Site Photos.zipV1.11.2 GB12/10/2026Trần Văn FApproved

Documents by type

641 documents · 18.6 GB

Drawings19%
Contracts4%
Record13%
Photos55%
Legal3%
Standards6%

Value delivered

Easy to find – easy to use – easy to share
Always the latest version
Lower risk of lost documents
Better project collaboration
Legal & standards compliance
Safe, secure data

Related scenarios

Real-world problems this feature group helps you solve.

See all situations
Project records get lost and are hard to find again
Centralized storage, a single version, fast search and role-based permissions.
No network at the site, work must go on
Keep working normally offline, auto-sync when Internet is back.
ERP is hard to roll out because legacy data is too complex
Safe, controlled data migration that preserves history and rolls out in phases.

Related feature groups

HSE, legal & standards
Safety – compliance – sustainability: HSE management, project legal and construction standards.
Security, permissions & audit
Data safety, reliable operations: multi-level permissions, activity logs, data encryption.
UbotView, AloUbot & Office
Tools for daily work: site photos, notifications, online office.
Try the system now
Records, documents and CDE on ERPCons – sample data, no sign-up needed.
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